Constitution of the AOSPR THE ASIAN AND OCEANIC SOCIETY FOR PEDIATRIC RADIOLOGY CONSTITUTION ARTICLE I Name, Office and Status of the Asian & Oceanic Society for Pediatric Radiology (AOSPR) 1.1 The Name of the Society shall be the Asian & Oceanic Society for Pediatric Radiology hereby referred to as the AOSPR. 1.2 The official language of the AOSPR shall be English. 1.3 The office of the AOSPR will be located at the seat of the Chairman. 1.4 The Society is an international scientific and non-profit association. 1.5 The AOSPR was formed in the city of Tokyo, June 13, 2000. ARTICLE II Aims of the Society 2.1 The aims and objectives of the AOSPR are: a) To promote pediatric radiology, b) To coordinate scientific work and research in pediatric radiology throughout the countries of Asia & Oceanea. c) To coordinate the relationship between radiology and the clinical pediatric specialties. d) To contribute to the scientific development of: i) teaching of pediatric radiology, ii) training in pediatric radiology and , iii) standards for practice and certification in pediatric radiology. e) To promote and coordinate relationships among the existing Asian & Oceanic pediatric radiology societies and to promote the formation of pediatric radiology societies in countries where there is no existing society. f) To promote a close affiliation with the Society for Pediatric Radiology (SPR), the European Society of Paediatric Radiology (ESPR) and the Latin American Society for Pediatric Radiology. ARTICLE III Methods of achieving the aims and objectives 3.1 In order to achieve the aims of the Society, the AOSPR will: a) arrange scientific meetings at a time and place designated by the Board of Directors to promote the objectives as stated in article II, b) organize courses for training and development of pediatric radiology, c) institute prizes, grants and scientific awards for work intended to achieve these aims, d) participate in International Society for Pediatric Radiology (IPR) meetings. ARTICLE IV Structure of Membership 4.1 The Society comprises of persons authorised and licensed to practice medicine and involved in paediatric imaging.  There are Full, Founding and International memberships. 4.2 Full Membership of the AOSPR is open to all radiologists with an active interest in pediatric radiology. 4.3 Only Full and Founding members will be accorded voting rights. 4.4 Application for Membership must be made in writing or via the AOSPR website to the admission committee and approved by the Board supported by 2 letters of recommendation from Full or Founding members.  Full and Founding members shall have full voting rights in the general assembly and are eligible to hold office in the Board of Directors. 4.5 Founding members are those practising in paediatric imaging who participated in person in the inaugural meetings of the AOSPR from 1999 to 2007. 4.6 International Members are those members who have an active interest in Paediatric imaging but who live outside Asia. They shall have all the privileges of Full Members except the right to vote and hold office. They shall be required to pay all dues and assessments. International Members will automatically be transferred to Ordinary Membership when residing in Asia pursuant to approval by the Board of Directors. 4.7  It is the responsibility of members to inform the Secretary in writing or email of any change in their particulars.  Failure to do so may result in the member being excluded from matters of the society after approval from the Board of Directors. ARTICLE V The Organs of the Society 5.1 The organs of the Society are: a) the Board of Directors, b) the General Assembly, ARTICLE VI The Board of Directors 6.1 The administration of the Society shall be entrusted to a Board of Directors, herinafter called the “Board”, to be elected at each alternate General Assembly.  The Board shall consist of the following Full or Founding members: A President A Vice-President A Secretary A Treasurer 3 Ordinary Committee Members An Immediate Past President An Academic Secretary 6.2  All positions are to be elected at each alternate General Assembly except the position of the Immediate Past President.  Additional committee members may be co-opted to serve on the Committee by existing members of the Committee.  The term of office of the Committee is 2 years. All office-bearers may be re-elected to the same post for a consecutive term of office. Committee members can serve for a maximum of two consecutive terms in the same post, but may be re-elected to the same post after at least one term out of that post.  The committee member may continue to serve in the committee in another post during that term.  Co-opted members may be co-opted for a maximum of 2 consecutive terms and may be elected to the committee following their terms as co-opted members. 6.3 Each director may have only one vote at the meeting of the Board.  In the event of a tie, the President will have an additional deciding casting vote. 6.4 A proxy, nominated in writing by director, may replace the director unable to attend and shall have full voting rights on the Board. 6.5 The members of the Board of Directors will meet annually or at the request of the President or at the request of the majority of the board members on written application to the President.  Notice of a meeting should be given at least 14 days in advance. A quorum shall consist of 2/3 of the Board. 6.6 The Board of Directors will select a member society or individual member to be responsible for each scientific meeting to be held annually or as otherwise determined by the Board. Duties of the Officers 6.7 President: The President shall be the presiding officer of the Society and shall perform all duties and practices of the office of President. The President shall call meetings of the Board of Directors. 6.8 Vice President: The Vice President shall assume all duties of the President if the President is unable to serve and have such other duties as assigned by the President. 6.9 Secretary The Secretary shall take and distribute the draft minutes of each meeting to the members of the Board. The Secretary shall be responsible for keeping a record of the proceedings of the Society and maintaining a current register of member societies, including current addresses of confederated society officeholders, year of election and membership numbers. 6.10 Treasurer: The Treasurer shall be responsible for collecting, receiving, appropriating and accounting for all funds of the Society. The Treasurer shall keep a complete and permanent record of the financial transactions of the Society and shall give a full financial report to the meetings of the Board of Directors. ARTICLE VII The Scientific Meeting 7.1 The Society shall promote a scientific meeting at a place and time designated by the Board of Directors. Scientific sessions can be held in association with other national or international meetings. The scientific sessions are open to all registered attendants. 7.2 The Organizing Committee manages and directs the affairs of the scientific meeting. ARTICLE VIII The General Assembly 8.1 The General Assembly of the Society shall be held in conjunction with a scientific meeting. The President shall call and preside over the General Assembly. Notice of the meeting shall be circulated to all members at least 3 months in advance either by post, email, fax or via the AOSPR website. A member who wishes to place an article in the agenda shall inform the Secretary in writing 2 months in advance.  An agenda will be circulated to all members 1 month in advance either by post, email, fax or via the AOSPR website. 8.2 The supreme authority of the Society is vested in a General Meeting of the members presided over by the President. ARTICLE IX Financial Management and Responsibility 9.1 Financial Management: The income of the Society is comprised of funds generated from scientific meetings, courses, donations and individual full membership fees. This income may be supplemented by support of patrons and institutions. All financial contributions are to be paid to the AOSPR.  The Treasurer will recommend the entrance fee and annual dues for all memberships to the Board each year for approval by the Board.  9.2 Responsibility: The Board of Directors is not liable for any individual member’s behaviour. ARTICLE X Changes to the Constitution 10.1 A member who wishes to propose a change to the Constitution shall inform the Secretary in writing of the proposed change with at least ten signatures of current members in support of the change. The Constitution of the Society shall be amended by a two-thirds majority of members responding to a postal ballot decided by the Board. ARTICLE XI Dissolution 11.1 The Society may be dissolved by a three-quarters majority vote of the Board of Directors. In the event of dissolution, the net funds of the Society will be donated to a charity as decided by a simple majority vote of the Board of Directors. 12.1 In the event of any question or matter arising out of any point which is not expressly provided for in this Constitution, the Board shall have power to use their own discretion. The decision of the Board shall be final unless it is reversed at a General Assemly of members.